Terms and Conditions

1. INTRODUCTION
a.The conference and exhibition is organised and managed by OTL Downstream Dev.in Africa Ltd/Gte.
b. All expressions of interest to register for, speak at, exhibit at, donate to the conference and exhibition, and all orders to purchase the relevant documentation pack, are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).
c. You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
d. Image release: We often take photographs at events for marketing purposes. By attending an event, you are giving the OTL Secretariat permission to use images in which you may be present. It is understood these images may be used for promotional, news and online/multimedia, purposes by and for OTL Africa Downstream Week. Attendees agree that they are not entitled to remuneration, residuals, royalties or any other payment from the OTL Secretariat in respect of their image/likeness or its use.
e. Our Liability: Event attendees shall be required to keep their personal belongings with them at all times and we accept no liability for damage to, or loss of, personal belongings. We do not accept any responsibility for any loss (including, without limitation, theft) of any property occasioned on at our event save for any damage caused by our negligence in which circumstances our liability shall be limited to the amount of our insurance for such losses.


2. BOOKINGS
2.1 REGISTRATION AND PAYMENT
Submission of an online registration is regarded as a firm booking and acceptance of these terms and conditions; however the booking will not be confirmed until full payment has been received. Payment in full must be received at time of registration and no later than 1 week before the date that the conference begins. In the event that full payment is not received by then, the delegate will be required to make payment at the venue or be refused entry to the conference or a reserved exhibition space. We accept payment by cash, card and bank.

2.2 DELEGATE REGISTRATION
a. All delegate registration done without payment will be regarded as “Expression of Interest” and will be subject to availability. Delegate registration is subject to making full payment of registration fee.
b. Payment made on an initially expressed interest will be subject to the current discount regime or payment of full registration fee where all discount regimes have expired.  
c. Delegate passes issued for use at the conference are valid for named attendee only and cannot be transferred. You may be asked for photographic ID during the conference. If you are unable to provide identification which matches your delegate pass you may be asked to leave the conference.

2.3 SUBSTITUTIONS
Substitutions may be made at any time. If you wish to substitute a delegate, you must notify OTL Secretariat in writing at the earliest opportunity and at least 48 hours before the event begins. Email: info@otlafrica.com

2.4 PRIVACY
The personal information supplied in connection with this booking will be held by OTL Secretariat as a record of attendees and parties expressing interest. By registering for this conference and exhibition the parties concerned are agreeing that the conference and exhibition organisers may use that personal information to contact them by email, direct mail, telephone or fax, in order to supply information relevant to this conference and exhibition, or about other conferences, events and opportunities that the organisers are planning and feel may be of interest to them.

2.5 DINNER & COCKTAIL
Any person purchasing a ticket to or attending OTL Africa Industry Dinner agrees to abide by these terms and conditions.
a. Tickets: Tickets are provided and necessary for access into OTL Africa Industry Dinner and Opening Cocktail. Invitees are expected to come with their invitation card to the venue.  
b. Check-In Policy:  All seating is pre-assigned and will be communicated to you at the event. Please arrive 10 minutes prior to check-in. A valid invite or your confirmation page must be present at check-in.
c. Dress Code: The Industry Dinner is a black tie event. However a corporate outfit is absolutely acceptable unless otherwise specified in the invite description. No logo/printed T-shirts, shorts, ballcaps, flip-flops, or shredded clothes are permissible. 
d. Harmony: OTL Secretariat reserves the right to refuse admission or evict an invite holder if they are engaging in inappropriate behaviour that compromises the health, safety, welfare or enjoyment of attendees.
e. Alcohol & Disruption:  We have a full bar available at the event that opens at check-in.  If any guests arrives at the venue visibly intoxicated, or become visibly intoxicated or overly disruptive during the event itself, shall be refused service and/or asked to leave the event without a refund of monies paid.

2.6 STUDENT REGISTRATION
By registering for the OTL Africa Downstream Conference, you agree to be bound by the terms and conditions set out below:
Interested students have to be between 18-28 years old and must show valid evidence of age and studying an industry related discipline in a recognized higher institution of learning. You will also be expected to complete a registration form on www.otlafrica.com and pay a registration fee of N25, 000. Access, will however, be restricted to the conference, banqueting, networking sessions and the exhibition. Please note that your registration does not cover conference materials and the social events.

3. PRICES AND PAYMENT
a. Our prices for participating in the conference can be obtained from the OTL Secretariat upon request or from our website. Prices may be subject to change from time to time.
b. Registration, exhibition and all other fees may be paid by credit card/debit card/bank transfer at the time of registering; otherwise we will invoice you. Invoice payments must be received by OTL Downstream Dev.in Africa Ltd/Gte within 28 days of the invoice date or by close of business 30 calendar days before the event, whichever is the earlier.
c. For registrations made within 10 days of the event or on site, a credit card payment or cash will be required.
d. If for any reason we have not received payment in full by the date of the conference the attending delegate will be asked as a condition of being allowed to attend the conference to provide payment by credit card on the day of the conference. We reserve the right to cancel your booking at any time if payment is not made.

4. CONTENT
a. All rights in all presentations, documentation and materials published or otherwise made available as part of the conference (including but not limited to any documentation packs or audio or audio-visual recording of the conference) (“Content”) are owned by OTL Downstream Dev.in Africa Ltd/Gte.  
b. Whilst we take reasonable care to ensure that the Content created by OTL Downstream Dev.in Africa Ltd/Gte is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.
c. Presentations, documentations and materials supplied by third parties that do not meet the OTL required standard as specified on our website may be edited and /or rework to meet the OTL required graphic and/or resolution standard.
d. To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.


5. OTL CANCELLATION & REFUND POLICIES
The OTL Secretariat hopes everyone who registers for the conference will be able to attend; however we understand that extenuating circumstances do occur. OTL cancellation and refund polices are as follows:
Conference registration cancelled six (6) months before the event is refundable but subject to an $80 administrative fee.
Registration cancelled 5 – 3 months before the event will be refunded 70% of the amount paid for registration.
Registration cancelled 2 months before the event will be refunded 50% of the amount paid for registration.  
No refund will be issued for any cancellations be it registration, social ticket purchase or advert slot purchase received less than two months to the event. Registration fees may be carried over to secure a place at the next OTL Africa Downstream Week paying up the differences in the fees where applicable.  
All cancellations must be sent in writing via e-mail or regular mail to the OTL Secretariat.
In the event OTL Africa Downstream Week is cancelled due to unforeseen circumstances, the OTL Secretariat will refund fully the cost of registration.  However the OTL Secretariat does not assume responsibility for any additional costs, charges, or expenses; to include, charges made for travel and lodging.
OTL Secretariat is not responsible for problems beyond our control such as weather conditions, venue property conditions, prepaid parking, prepaid tours, etc. No refunds will be given in these situations.
When you request a refund, you’ll be confirming that you’ve reviewed and understand this registration refund policy.

6. EXHIBITION
These terms and conditions supplement the terms set forth in the exhibition term of reference signed by an exhibitor. If an agency executes an exhibition term of reference on behalf of a client, then such agency and such client shall be jointly and severally liable for the payment and performance of the obligations of “exhibitor” hereunder and for any breach of any provision hereof.
a. Eligible Exhibits: The OTL Secretariat reserves the right to determine whether any company or product is eligible for inclusion in the OTL Africa Downstream Week Exhibition. This determination may be made at any time before or after the start of the event.
b. Payment:  Exhibitor or its agent/agency must have no outstanding past due invoices with OTL Secretariat. Exhibitor will not be permitted entry to the event unless full payment has been made of all outstanding past due invoices billed to exhibitor or its agent/agency.
c. However, OTL Secretariat reserves the right, in its sole discretion, to modify the floor plan to the extent necessary for the best interests of the event, the exhibitors, and the industry. OTL Secretariat reserves the right to make such modifications as may be deemed necessary, making equitable adjustment for any exhibitor thereby affected.
Exhibit Space Assignment: Space assignment will be indicated on the confirmation of acceptance of the exhibit space contract and payment by OTL Secretariat. Exhibitor may have an opportunity to be placed on a Wait List for an alternative location on the exhibition floor plan.
Exhibitor must rent sufficient space to contain its exhibit completely within the confines of the booth lines. Equipment may not extend into the aisles, over the aisles, or across exhibitor’s purchased booth line.
The OTL Secretariat reserves the right to relocate exhibitor in comparable space for the best interest of the event. In the event of relocation, exhibitor will be advised and given the option of selecting another location with an equivalent value. If for any reason, an alternative location cannot be provided, exhibitor’s sole and exclusive remedy shall be a refund of the unearned portion of the exhibition fee; provided, however, that OTL Secretariat’s liability for any error or failure to provide the exhibit space shall in no event exceed a refund of the amounts actually paid by exhibitor hereunder.
d. Sharing/Subletting Space: Exhibitor shall not assign, sublet, subcontract or apportion the whole or any part of the space allotted, and may not share exhibit space or allow representatives, equipment, or materials from any subsidiary, division, or any other company or entity in exhibitor’s space without including the name(s) of such subsidiary, division or other company or entity on the exhibit space contract and obtaining the prior written consent of the OTL Secretariat.
e. Installation And Dismantling Of Exhibits:
Delivery of freight and installation of exhibits will take place on the dates and at the times specified in the Exhibitor Terms of Reference.
OTL Secretariat reserves the right to resell the exhibition space if the exhibitor’s booth is not set up by the date and time specified in the Exhibitor Terms of Reference preceding exhibition opening ceremony.
Exhibitor has the sole responsibility for any injury or damage to persons or property resulting from failure to distribute the placement of its exhibit material in accordance with the floor loading specifications.
Goods and materials used in any display shall not be removed from the exhibit hall until the event has officially closed. Any exception to this rule must have the written approval of the OTL Secretariat. Dismantling must be completed and all exhibited materials removed by the final move-out date and hour set forth in the Exhibitor Terms of Reference. Exhibitor is advised to remove small, portable items immediately upon conclusion of the event.
f. Social Functions/Special Events: Hospitality functions (including meetings, unless approved by the OTL Secretariat) are not permitted during OTL event hours or OTL sponsored events.

7. GENERAL
a. These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.
b. These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
c. You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.
d. You are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.
e. These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of Nigeria.
 

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